Sharing your Project

Browsing the TAM DataHub Repository

You can find the TAM DataHub Repository at tam-datahub.online.uni-marburg.de. As this is a public service, anyone can browse and download the open access data on this repository (no VPN required).

The TAM DataHub Repository holds various types of items. For research products like Data and Code Publications (Datasets) and Text Publications you can register a DOI (login required). Other items like Persons, Projects and Organizations allow relating the published contents so you can browse contents not only by author, title and time of publication, but also by responsible group or project. All items are grouped in dedicated collections which hold a specific type of item.

Any publication consists of one or more uploaded files and the corresponding metadata. The metadata optionally include relations to various other publications or archived documents. If the authors decide that their data is too sensitive to be published with open access, they can decide to use administrator access (restricted access). In these cases, you can request permission by the authors and, if granted, will receive an access link via email. This can be helpful in review processes.

The TAM-DataHub supports full-text-indexing of text-files and metadata. Using the search (magnifier symbol), you can search for specific information across the whole platform or individual collections.

Submitting a Publication

• Use your Marburg University Staff account, to authenticate via Shibboleth. If you don't have a Marburg University staff account yet, visit the access section of this manual.
• If you are a TAM Member, your account will be granted permission to deposit publications. This is currently a manual process and might not happen immediately.
• As soon as you are grated permission to publish, a sidebar will be visible which allows you to add items in to one of the available collections (see figure). Alternatively, you can click the account button and open your MyDSpace page where you can add and manage your submissions.

Figure: Select a collection to create a new item. The red circle indicates the "my account" button and the blue circle indicates the "add item" button.

Once you select a collection, a corresponding submission from will open and you may upload files and provide metadata for your submission. The example below shows the submission form for a Text Publication.

Figure: Submission workflow of a Text Publication.

Properties of Metadata Fields

• Field types: There are different types of fields e.g. for free text (Title *), dropdown fields with controlled vocabulary or qualifiers to select from (Type *) and fields that require specific input formats (Date *). See also Figure below.
• Relational fields: Some field optionally allow to set relations to existing items in the TAM-DataHub Repository like persons, projects or other publications via filtered search (see Author(s) * field).
• Mandatory fields: While most fields are optional, some fields (indicated with asterisks) correspond to required metadata such as Title *. A red hint will appear if the fields are left blank.
• Repeatable fields: Most fields like Contributor can be used multiple times. These have an "Add more" button attached. Please use this option and do not try to enter how ever separated values into one field.

Figure: Properties of metadata fields in the submission module "Experiment Information". Multiple Modalities can be selected from a controlled list (dropdown) and Study size allows entries in different dimension such as sessions or participants (select qualifier).

Modular Submission Interface

The submission interface is build in a modular fashion according to topics. Currently the following modules are available for publication types:

• Base Information: Bibliographic information like title, authors and dates.
• General Description: Descriptive metadata like key words, classification, abstract and research questions.
• Experiment Information: Specific metadata regarding e.g. study design, methods and modalities.
• Data Management and Sensitivity: Information on data protection requirements, data structure and processing (for dataset items only).
• Relations and References: References to Datasets, Text Publications and other documents which are related to this submission plus the respective type of relation (references, is part of, requires, ...).
• License: Define the rules by which your publication can be re-used. You can select from frequently used Creative Commons licenses (recommended) or provide other licenses.
• Item access conditions: Define if your publication can be discovered by browsing the repository and set its access type (open access, restricted access and embargo / lease time conditions).
• Upload files: Browse your workstation or drag and drop individual files (or archives) and upload them to the TAM-DataHub Repository. You can also set file-based permission here once you have uploaded files.
• Deposit license: You need to grand a technical license to enable the TAM DataHub to store and process the data which you are about to deposit.

The Figure below shows multiple modules at once. A green checkbox appears once all required metadata of one module is provided.

Figure: Multiple modules of a Text-Publication submission workflow. Modules are collapsible and red/green checkboxes indicate if all required metadata is provided

At any time, you can pause and resume the submission process by using the "Save" / "Save for later" buttons. When you have finished uploads and annotations, click the "Deposit" button to start the curation and publication workflow (next section).

Curation Workflow

When you click the "Deposit" button, the submission will enter the curation workflow. This means that the TAM Data Stewards get informed of your submission. They will have a final look on your files and metadata to check for plausibility and might provide feedback. There is also a Private Comment field in the General Description module where you can pass information, comments or questions to the DataHub Team.

You can review your submitted items and their status in your "MyDSpace" page. The figure below shows multiple submission in different stages: The upper submission is a Dataset item, which is still in your Workspace (see black "Workspace" badge). This means that the submission was saved but not yet completed.

Figure: Submissions at your "MyDSpace" page.

The item below is an Organizational Unit which has already been deposited and is now in the process of reviewing. This is indicated by the blue "Workflow" badge. Accepted items are shown with a black "Archived" badge.

After a submission has been accepted, it is published to the TAM DSpace Repository and has specific URL on the platform. The registration of permanent identifiers (DOIs) is a separate process which will be triggered once per day. Likewise, indexing of submitted text-files and metadata and the generation of thumbnails may take up to one day. The item-page of your submission will be automatically updated once DOI and thumbnail are available (see figure below).